Data protection policy
Who is Söderberg & Partners?
Söderberg & Partners Danmark I Forsikringsmæglervirksomhed A/S, Söderberg & Partners Danmark II Forsikringsmæglervirksomhed A/S as well as associated companies (hereafter ‘Söderberg & Partners’) are part of the Söderberg & Partners Danmark. Söderberg & Partners are responsible for the personal data we process.
You can find all companies under Söderberg & Partners Denmark through this link.
Purpose of personal data processing
Why does Söderberg & Partners process personal data?
Söderberg & Partner's services consist primarily of insurance mediation, where we advise our customers on their insurance program, its administration, as well as assistance in insurance events.
In short, insurance mediation can be divided into two categories; corporate and private customers. We process personal data in order to advise the private customer. In the case of corporate customers, we may also process personal data of company employees if this is necessary to advise on the company's insurance program. We also process personal data when we advise our customers' employees. Furthermore, the processing of personal data takes place as part of the documentation requirements that Söderberg & Partners is subject to.
In order to handle our bookkeeping and financial reporting, it may also be necessary to process personal data.
What does the legislation say about the processing of personal data?
We must have a legal basis (legitimate basis) for all processing (i.e., use) of ordinary personal data. In most cases, this basis is that:
- The processing is necessary to perform a contract or to enter into a contract in which you are or will become a party.
- The processing is necessary to comply with a legal obligation (e.g., collecting tax information for reporting to the tax authorities).
The processing is in our legitimate interests unless your fundamental rights and freedoms override our legitimate interests. Our legitimate interest refers to our contact with existing and potential customers in order to market our services and branding.
Collection, registration and storage of personal data
How do we process personal data?
We only collect personal data that is necessary for us, and we always process personal data in accordance with applicable data protection legislation. We use the data to provide advice to our customers and our customers' employees. The personal data required depends on the purpose for which the data is to be used.
At Söderberg & Partners, we process the following categories of personal data, where relevant:
When relevant, we register personal data for the following categories
Ordinary personal data: e.g., name, address, email address, telephone number, position, title, date of employment and resignation, date of birth, salary and other compensation, relatives, registration number, marital status, the customer's insurance company, seniority, history of claims, coverage
National identification number: Danish Personal Identification number (CPR-nummer)
Data related to criminal convictions: Criminal record certificate
Special categories of personal data: Data concerning health
We collect personal data from:
- Our customers
- Our customers' employees
- Third parties
- Public authorities
Storage of personal data
We will store all personal data as long as we find it objectively relevant. We are obliged to delete personal data when they are no longer relevant. Under normal circumstances, 6 years after our advisory relationship with you is completed, there will no longer be any objectively relevant purpose of continuing the storage of personal data. However, on a case by case basis, we may decide on a longer storage time if we consider that this is necessary for us to establish, exercise or defend ourselves against legal claims.
Third party data recipients
Who do we share personal data with?
Everyone at Söderberg and Partners is subject to the obligation of professional secrecy, and we only disclose your data to others as necessary and in accordance with the applicable legislation. In order for us to provide you with insurance brokerage services, personal data will be disclosed to relevant insurance companies, business partners and data processors. Also, we may disclose personal data when we are obliged to do so under applicable legislation.
Söderberg & Partners and your broker share your data among themselves to be able to provide consulting services. We may disclose your personal data to others within the organisation to the extent it is relevant and there is a legal basis in the data protection legislation.
Processing by data processors
We have agreements with all our data processors, and we verify that they comply with our instructions for safe processing. As part of these instructions, we require that these data processors process personal data confidentially and take appropriate technical and organisational measures to protect personal data.
How do we protect personal data?
Data protection is important to us, as it may have severe consequences for the persons concerned. Therefore, we have taken reasonable technical and organisational measures to protect the personal data we process. This means that we have, among other things, introduced procedures, policies and IT-technical security measures.
What are your rights and how do you assert them?
If we process personal data about you, you have certain rights.
In order to apply your rights, use the contact information at the bottom of this policy.
Right of access
You have the right to get access to the data concerning you that we process, as well as some additional information.
Right to rectification
You have the right to have personal data concerning you rectified if the data is inaccurate or not up to date
Right to erasure
In certain cases, you have the right to have data about yourself erased before the time of our regular routine erasure. However, we will only delete your data if you are no longer a customer with us and only when claims can no longer be made against us.
Right to restriction of processing
In some cases, you have the right to restrict the processing of your personal data. If you have the right to restrict the processing, in future, we may only process the data – with the exception of storage – with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another person or for reasons of important public interest.
Right to object
In some cases, you have the right to object to our otherwise legal processing of your personal data.
Right to data portability
In some cases, you have the right to receive your personal data in a structured, commonly used and machine-readable format and to have this personal data transmitted from one data controller to another without hindrance.
Right to withdraw consent
If you have given your consent, you have the right to withdraw your consent at any time
Contact us to withdraw content or to exercise your rights
If you have any questions regarding the processing of your personal data, want to withdraw your consent or wish to exercise your rights, feel free to contact your broker or Söderberg & Partners main office.
You can always learn who your broker is by contacting Söderberg & Partners’ head office at +45 33133330.
Our Danish head office
Söderberg & Partners Danmark I Forsikringsmæglervirksomhed A/S
Amaliegade 3, 1st floor, 1256 Copenhagen K
phone: +45 33 13 33 30
CVR no.: 35836160
Who do I contact if I wish to complain about the processing of my personal data?
If you are dissatisfied with Söderberg & Partners' processing of your data, you may lodge a complaint with the Danish Data Protection Agency, Carl Jacobsens Vej 35, 2500 Valby.
You can reach them at +45 33193200 or via e-mail firstname.lastname@example.org.
You can also find more information about the Danish Data Protection Agency on their website www.datatilsynet.dk.